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Privacy Policy

RESPONSIBLE FOR THE TREATMENT

CLOUD WORKSPACES SL (Responsible or CLOUDWORKS)

TIN: B 65071862

Address: / Sardenya 229-237 P. At. 08013 BARCELONA.

Telephone: (+34 930 18 09 15

Email: hi@wearecloudworks.com

CLOUDWORKS, as responsible for the Website, and in accordance with the provisions of Regulation (EU) 2016/679 of April 27, 2016 ( GDPR ) on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and other regulations in force regarding the protection of personal data, European or National, informs you that it has implemented the necessary security measures, of a technical and organizational nature, to guarantee and protect the confidentiality, integrity, and availability of the data entered.

DATA PROCESSED

CLOUDWORKS processes the following personal data that it accesses in the following ways: 

a. User Data: In order to Contact CLOUDWORKS, the User must fill in the electronic registration form:

The data requested in the Contact form are:

Email
Full name
Phone number
City
Language
Area of ​​interest with open fields in which the User can indicate what they consider appropriate (with the exception of the Prohibited Data indicated below).

b. Subscription to the Newsletter: The User can subscribe to the CLOUDWORKS Newsletter The data requested for the subscription is:

Email
Name and surname

c. Data associated with the Cookies Policy: See our cookies policy:  https://wearecloudworks.com/es/static/politica-cookies

d. Data of your communications with CLOUDWORKS: when you send us a communication, we collect its metadata (time and date of the call or e-mail, identity of the sender and receiver, technical data), and the data incorporated in any communication between the User and CLOUDWORKS.

e. Data provided by third-party companies: The User may have the option not to fill in the registration form but to identify themselves in CLOUDWORKS through user accounts of third-party services such as Facebook, Inc. or Instagram, LLC. The User knows that in all these cases these companies will provide us with certain data about the User in accordance with the privacy policy and/or cookies policy of said companies (which the User has previously consented to). CLOUDWORKS will use its best efforts not to access more data than is necessary to ensure a good user experience.

Prohibited data: in any event, it is forbidden to provide CLOUDWORKS with any content that violates any prohibition and limitation established in the Conditions of Use (especially but not only, the prohibition of using personal data - both of the User and of third parties - that contain sensitive information related to identifiable or identified people, such as: ethnic background; membership in a trade union; religion, ideology or sexual orientation; health data; or data related to criminal records, procedures and penalties or fines derived from them or breach of monetary obligations).

The user guarantees (a) the accuracy and truthfulness of all that data (especially but not only data that is considered personal) that the User communicates through the Web, (b) that it is data of personal nature and the person’s own image or that the User has permission from the interested party to use said data, (c) and that they will keep the information provided to CLOUDWORKS permanently updated, in a way that it reflects, at all times, their real situation, being solely responsible for any false or inaccurate statements made, as well as the damages caused by it to CLOUDWORKS or to third parties.

PURPOSE OF DATA PROCESSING

Your personal data will be used for the following purposes:

Carry out the necessary commercial and administrative procedures with the users of the web; 

Send commercial advertising communications by email, fax, SMS, MMS, social communities or any other electronic or physical means, in the event that the User has expressly consented to the sending of commercial communications electronically by subscribing to the NEWSLETTER;

Respond to inquiries and/or provide the information required by the User;

Manage user interactions through social networks.

Provide the services and/or products contracted or subscribed by the Client.

Manage the identification data of the users who use our tool as part of the hiring by the Client.

Use your data to contact you, both electronically and non-electronically, to obtain your opinion about the service provided and,

Notify you of changes, important developments in the privacy policy, legal notice, or cookies policy.

Profiles and usability analyses will be carried out, both of the use of the tool and of the Web page, by means of the implantation of cookies.

The data of clients and/or suppliers will be processed, within the contractual relationship that binds them with the person in charge, in compliance with the administrative, fiscal, accounting, and labor obligations that are necessary under current legislation.

You can revoke your consent at any time by sending an email with the subject 'Unsubscribe' to privacy@wearecloudworks.com.

According to the LSSICE, it does not perform SPAM practices, therefore, it does not send commercial emails that have not been previously requested or authorized by the User. Therefore, in all the communications that they will receive from CLOUDWORKS, the User has the possibility to cancel their express consent to receive our communications.

We will not process your personal data for any other purpose than those described, except by legal obligation or judicial requirement.

STORAGE PERIODS

Your data will be kept for the duration of the commercial relationship with us or exercise your right of cancellation or opposition, or limitation of the processing. However, we will keep certain personal identification and traffic data for a maximum period of 2 years in the event that it is required by the Judges and Courts or to initiate internal actions derived from the improper use of the website.

Likewise, we inform you that our information conservation policies are adjusted to the deadlines that mark the different legal responsibilities for the purposes of limitation:

General Rule:

By virtue of the provisions of article 30 of the Commercial Code, and except for other criteria, all documents and/or information of the company will be kept for 6 years.

This affects all accounting, tax, labor, or commercial documentation, including the correspondence.
 
Specific timelines: 

Our company must also set minimum deadlines depending on the type of data in question and taking into account the different limitation periods, which each of the departments must know.

This table lists the limitation periods that affect or may affect our organization:

 

AreaLimitationRegulationLabour for the purposes of infringements3 yearsArticle 4.1 of the RD 5/2000Social Security for the purposes of infringements4 yearsArticle 4.2 of the RD 5/2000Prevention of Occupational Risks for the purposes of infringements5 yearsArticle 4.3 of the RD 5/2000Fiscal for the purposes of tax debts4 yearsArticle 66 of Law 58/2003Fiscal for the purposes of verifications of compensated fees or applied deductions10 yearsArticle 66 bis of Law 58/2003Accounting and commercial6 yearsArticle 30 of the CCCrimes against Public Finance and Social Security10 yearsArticle 131 of OL 10/1995

 

It will not be the subject of decisions based on the automated treatment that produces effects on your data.

LEGITIMACY OF THE PROCESSING

Execution of the contract.
Consent of the interested party.
Compliance with legal obligations.
Legitimate interest: sending of own advertising.

COMMUNICATIONS

Any communication sent will be incorporated into the CLOUDWORKS information systems. By accepting these conditions, terms and policies, the User expressly consents to the following activities and/or actions, unless the User indicates otherwise:

The sending of commercial and/or promotional communications by any means enabled, informing Users of the activities, services, promotions, advertising, news, offers and other information about the services and products related to the activity.

In the event that the User has expressly consented to the sending of commercial communications electronically by subscribing to the NEWSLETTER, the sending of said
communications by electronic means informing the Users of the activities, services, promotions, advertising, news, offers, and other information about the services and products, the same or similar to those that were initially contracted or of interest to the User.

The storage of the data during the periods foreseen in the applicable provisions.

OFFICIAL MEANS OF COMMUNICATION

The user is informed that the means enabled by the company to communicate with clients and others involved in the corporate telephone, company mobile phones, and corporate email. 

If you send personal information through a means of communication other than those indicated in this section, it will be exempt from liability in relation to the security measures provided by the means in question.

RECIPIENTS OF EXCHANGES OR TRANSFERS

The recipients of the information may be providers of the contracted services, those external providers with whom the corresponding Data Processor contract is entered into or any company indicated in the heading.

Likewise, the provider will provide information to the law enforcement authorities under a judicial order or due to the obligation of a legal norm, without prejudice to being able to block or cancel your account if there may be indications of the commission of a crime by the user. The information provided will only be available to the provider at this time.

The information that you provide us both through this website and through the application will be hosted on CLOUDWORKS servers.

Many tools that we use to manage your data are contracted to third parties.

RIGHTS OF INTERESTED PERSONS

As a user-interested, you can request the exercise of the following rights before submitting a statement to the postal address in the heading or by sending an email to
privacy@wearecloudworks.com, indicating as Subject: "GDPR, Rights affected", and attaching a photocopy of your ID or any other legal similar means, as indicated by law.

Rights:
Right of access: allows the interested party to know and obtain information about their personal data subject to treatment.
Right of rectification or deletion: allows to correct errors and modify the data that turns out to be inaccurate or incomplete.
Right of cancellation: allows data that turns out to be inappropriate or excessive to be deleted.
Right of opposition: right of the interested party not to carry out the processing of their personal data or to stop it.
Limitation of the processing: it entails the marking of the personal data conserved, in order to limit its future treatment.
Data portability: facilitation to the interested party of the data subject to treatment, so that they can transmit it to another person in charge, without impediments.
Right not to be subject to automated individual decisions (including profiling): right not to be subject to a decision based on automated processing that produces effects or that it affects significantly.

As a user, you have the right to withdraw at any time the consent given. The withdrawal of consent will not affect the legality of the processing carried out before the withdrawal of consent.

You also have the right to file a claim with the supervisory authority if you consider that your rights may have been violated in relation to the protection of your data (agpd.es).

 

ADDITIONAL INFORMATION
 

INFORMATION WE COLLECT

The data collected by the person responsible is the following:

That that users provide through the different services offered on the website.

That included in the different forms provided on the website.

Data collected through "cookies" to improve the browsing experience as reported in the cookie policy.

Analysis of profiles and usability to improve the user experience on our portal.

Data provided by any means by the clients receiving the services.

Through this Privacy Policy we inform you that the photographs that are posted on the web are the property of CLOUDWORKS including those of minors, for which, in order to obtain these, the prior consent of parents, guardians, or legal representatives was obtained, by signing the forms made for this purpose by the centers of which the minors are members.

 

VIDEO SURVEILLANCE

Images are captured in our offices for the sole purposes indicated in the purpose section of this privacy policy and/or at the request of authorities.

We have an informative circular at the disposal of those interested who request it and a logo of the video monitored area located in a place prior to the camera and sufficiently visible that it informs that the place is a video-monitored establishment.

The images captured by the cameras will be limited to the public establishment in question. Images of the public road will not be captured except for a minimum strip of the entrances to the establishment.

The recording system will be located in a guarded or restricted access location. Only the authorized personnel will access the images obtained and will be kept for a maximum period of one month since their recording.

 

SOCIAL MEDIA

We inform you that CLOUDWORKS may have a presence on social networks. The processing of the data that is carried out of the people who become followers in the social networks (and/or carry out any link or connection action through the social networks) of the official pages of CLOUDWORKS will be governed by this section, as well as for those conditions of use, privacy policies and access regulations that belong to the social network that is appropriate in each case and previously accepted by the user.

CLOUDWORKS will process your data with the purpose of correctly managing your presence on the social network, informing you of the provider's activities, products, or services, as well as for any other purpose that the regulations of the Social Networks allow.

The publication of the following content is prohibited:
- That is allegedly illegal by national, community or international regulations or that it carries out activities that are allegedly illegal or contravene the principles of good faith.
- That violates the fundamental rights of people, lacks courtesy in the network, annoys or may generate negative opinions in our users or third parties, and in general
whatever content that they consider inappropriate.
- And in general, the content that contravenes the principles of legality, honesty, responsibility, protection of human dignity, protection of minors, protection of public
order, protection of privacy, consumer protection, and intellectual and industrial property rights.

Likewise, we reserve the right to withdraw, without prior notice from the website or the corporate social network, those contents that are considered inappropriate.

The communications sent through social networks will be incorporated into a file owned by CLOUDWORKS, being able to send you information of interest.

In any case, if you send personal information through the social network, it will be exempt from liability in relation to the security measures applicable to this platform, and the user must, in case of wanting to know them, consult the corresponding particular conditions of the network in question.

SECURITY MEASURES

The data you provide us shall be treated confidentially. The Provider has adopted all the technical and organizational measures and all the necessary levels of protection to guarantee the security in the processing of the data and avoid its alteration, loss, theft, treatment, or unauthorized access, according to the state of technology and nature of the stored data. Likewise, it is also guaranteed that the treatment and registration in files, programs, systems or equipment, premises, and centers comply with the requirements and conditions of integrity and security established in current regulations.

LANGUAGE

The language applicable to this Privacy Policy is Spanish. Therefore, if there is any contradiction in any of the versions provided in other languages, the Spanish version will
prevail.

SUBMITTING OF CV

In the event that the User submits their CV through our email, we inform them that the data provided will be processed to make them participate in the selection processes that may exist, carrying out an analysis of the applicant's profile in order to select the best candidate for the vacant position of the Responsible. We inform you that this is the only official procedure to accept your CV, so CVs submitted by a different procedure will not be accepted. In the event of any change in the data, please notify us in writing as soon as possible, in order to keep your data properly updated.

The data will be kept for a maximum period of one year, after which the data will be deleted, guaranteeing full confidentiality both in the treatment and in its subsequent destruction. In this sense, after the aforementioned period, and if you wish to continue participating in the selection processes of the Responsible, please resubmit your CV.
The data may be processed and / or communicated among the different offices that make up our coworking network during the time of conservation of the curriculum and for the same purposes previously reported.

CHANGES IN THIS PRIVACY POLICY

CLOUDWORKS reserves the right to modify the current policy in order to adapt it to new legislation or jurisprudence.

LEGISLATION

For all purposes, the relations between the Users of its telematic services, present on this Website, are subject to Spanish legislation and jurisdiction to which the parties expressly submit.