August 14 / 2020
Virtual offices have become one of the most efficient work models today. We show you the differences compared to a traditional office.
Whereas a few decades ago the idea of a virtual office was more of a concept than a reality, today’s workforce has evolved to embrace virtual offices. And it doesn’t stop there. Looking to the not-too-distant future, more companies are going to jump on the virtual bandwagon, in order to get rid of the constraints of full-time face-to-face work.
With trends in favor of more virtual offices and remote collaboration, what does this mean for the future of the workplace? It means change, but for the better. As technology has allowed workplaces to evolve faster and more people want flexibility in their working hours and locations, virtual staff offices will become more the rule than the exception.
Of the most important changes to be seen in the workplace of the future, the top three revolve around the physical workspace, communication methods, and how we use technology to accomplish goals.
Find out more about the first one below. At Cloudworks we show you everything you need about this new concept of virtual offices.
A virtual office is a service that allows employees and business owners to work remotely, without sacrificing efficiency. It does this by providing a variety of business functions accessible over the Internet. A virtual personnel office or virtual company refers to a company that may not have a fixed location, but that functions as a unit to provide products and services to customers.
It relies heavily on the Internet. The network is used for document sharing, video conferencing for meetings and cell phones so that employees can stay in touch. Office employees can work at home or in different cities and countries, that is, it involves working remotely.
Essentially, a virtual office is a service that provides a business owner with everything they need to demonstrate greater credibility and professionalism. Such as an address and telephone number, communication and administration services, and access to meeting rooms; all without the need for physical office space.
The virtual office concept has become a popular workspace solution for freelancers and entrepreneurs who work from home, but want a more professional business address for their company. It gives business owners all the benefits of a physical office without the cost of renting actual space. A virtual business address can help add credibility to a business, making it easier to more successfully attract customers.
If you dream of enjoying a stress-free business environment that gives you the freedom to work at flexible hours and locations, virtual offices are what you should consider. Below we highlight the advantages of these spaces.
— First of all, it saves money spent on physical office space. The monthly cost of a virtual office is much lower than that of a traditional physical office. After all, you don’t have any of the maintenance and personnel costs. The virtual office allows you to save on overhead costs, as there is no need to rent physical space, buy equipment and furniture or hire a receptionist.
— With a virtual personnel office, business owners get an address within a reputable area code that is equivalent to a physical office, thus ensuring customers that the business is legitimate. A virtual office can also be secured through a monthly lease, so there is greater flexibility in case of changes.
— These virtual spaces provide a postal address, answering machine and videoconferencing services. Therefore, even a small business can seem bigger than it is. This is why it is so useful for start-ups and SMEs. It requires less administration than physical offices.
— Working from home using a virtual office address saves time and money that would otherwise be spent on commute. It helps employees save energy that is wasted on commutes. This allows them to focus on work and be more productive.
— Teams that work virtually have the benefit of flexible schedules. Therefore, employees get more free time. This helps maintain a better work-life balance, having a positive impact on employee performance.
Before explaining how to set up a virtual office, we must highlight the differences that exist between tax and registered office. The first is the domicile that is linked to the tax obligations that every company has, and the second is the place where all management and administration activities are carried out.
Both domiciles are usually linked to the home address of the self-employed person or the business owner. On the other hand, the business address is the one that provides an address for consumers to be able to directly attend to the needs of the customer. Depending on the needs of the business or the self-employed person, virtual offices can provide these domiciles.
Now, to make sure you set up an efficient virtual office, you need the following:
— Decide between a virtual office or a business address to find the provider that best meets the needs of your business.
— Have a postal management service that is efficient and organized to facilitate all processes that have to do with customer service or orders through that channel.
— Have a professional receptionist who is familiar with all aspects of your business, product or service so that they can serve customers efficiently.
— To be able to trust the provider you chose, and ensure that they are able to meet the needs of your company in a personalized way.
— Have first-class equipment and technology at your disposal so that you always have access to your documents and data in the cloud, all in a secure way.
The overhead costs of setting up a traditional office can be exorbitant, and managing these physical spaces can be a real challenge. For that and other reasons virtual offices are here to stay.
If you are a freelancer or entrepreneur who works from home, and you want to have a more professional business address for your company, do not hesitate to contact us. At Cloudworks we offer you our offices in addition to new trends to improve the business and labour activity of companies and freelancers.