Learning
Communication Tools in remote work: Simplicity and Efficiency
March 16 / 2022
Coworking spaces make up innovative work ecosystems where collaboration between professionals is encouraged, thus promoting the generation of new relational models.
At Cloudworks, we see it every day. In the different locations that we have in Madrid and Barcelona, the members of our community live together in a dynamic environment. Networking, sharing of advice and experiences or development of joint projects constantly arise spontaneously.
This creativity, flow of ideas and interaction between professionals constitute the foundations of a productive social network. However, it is essential to complement it with communication tools for remote work to strengthen the links established.
These links will be fruitful thanks to the permanent contact between the community managers and the members of the coworking space.
Importance of tools for remote communication
The implementation of remote work in the lives of many workers also requires them to have the appropriate means for fluid communication with their companies. New working methods mean new solutions.
On the other hand, the absence of a relationship between the members of a community of coworkers prevent its revitalization. Opportunity then turns into weakness. For this reason, applications for video calls or platforms for the integrated management of coworking spaces manage to keep the collaborative spirit alive.
At Cloudworks we tell you which are the internal communication tools that we currently find most interesting. Surely you have already been using them for some time.
The most interesting communication tools for remote work Slack
Without a doubt, one of the best tools for teamwork. It was born with the mission of replacing email within companies. With Slack, email cluttered inboxes are a thing of the past.
Its function is to organize conversations through channels. In this way, structured spaces are created for everything related to a team, topic or project. It makes it easy to find files and keep track of conversations.
Group members thus achieve a shared vision of progress. They can also report problems, learn about events or receive email notifications. As an internal communication tool, it serves both to connect its members with each other and to get in touch with the community managers.
Google Meet
It is one of the two applications for video calls and calls (the other is Google Chat) that replace Hangouts. It allows the participation of several groups simultaneously. It is mainly aimed at the communication of work teams. It is considered one of the top five platforms for videoconferencing.
A free account admits up to one hundred users, although it is possible to reach up to two hundred and fifty participants. This makes it one of the most complete video call applications on the market.
The option to send messages during the video call is active in all versions. It is also possible to record meetings on mobile devices using G Suite Enterprise subscriptions. Without a doubt, very useful for recording a meeting or virtual class. To join a meeting, it is possible to connect only by means of a link to share. It also supports joining via a phone number.
Trello
It is an internal communication app with a multilingual interface that can be installed on iOs and Android systems. It can be used both in a web browser and in your app. Its software system makes it easy for teams to manage tasks.
Allows you to mark completed activities and organize pending tasks. In group projects you can leave comments and share files, lists and events. Based on the Kanban method (To Do, Doing, Done), this tool makes it possible to list the tasks that make up the project and place them in three columns according to their status:
· 1st To do
· 2nd Doing
· 3rd Done
Trello helps optimize team work routines. Projects are carried out more effectively by generating priorities, deadlines, notices and other steps necessary to achieve a successful collaborative project.
Basecamp
Online task manager and administrator for the collaborative use of work teams. Its main feature is the simplification of working methods. The application has a dashboard that shows the projects, with actions, calendars, etc.
Each project can be accessed and the active processes analyzed, such as time management, messaging or task assignment. Allows file sharing among workgroup members. It can also be used to generate reports and set deadlines.
Using this tool is simple and intuitive, thus achieving smooth communication among users. It is advisable to create milestones to order each project, the thematic storage of data and use threads to organize messages.
OfficeRnD
Is one of the most used platforms in the integrated management of coworking spaces. A must-have tool for community coordinators and coworkers alike. It is also available on Google Play and Apple Store, allowing for quick and intuitive mobile use.
This effective tool can be used wherever and whenever it is needed. Thanks to it, for example, it is possible to book meeting rooms and venues.
It has a directory in which all members of the coworking community are listed. Knowing their projects, specialties or sending private messages to other coworkers is possible.
Shared knowledge favours the dynamization and personal and professional enrichment of the members of the community. Workshops that will be given or attended by other coworkers are publicly communicated through the app.
The community coordinators are also in charge of updating coworkers on the different discounts, promotions and any other information of interest to the community.
At Cloudworks our community coordinators work with motivation and perseverance to boost and strengthen the relationships among its members. In addition, they listen to proposals, research their feasibility and act.
Thanks to their efforts, our coworking community remains permanently active. Not a day goes by that a new event is scheduled, a common project is born or a friendship arises while savouring a freshly ground coffee.
